Education & Experience

• Document management experience with Oil, Gas, or Chemical engineering or construction projects.

• A minimum of an associate's degree or technical school diploma in a relevant field is preferred.

• 0–3 years of experience in document control, records management, or administrative support roles.

Technical Skills

• Proficiency in document management systems (e.g., SharePoint, OpenText, Documentum).

• Strong Microsoft Office skills, especially in Word, Excel, and Outlook.

• Familiarity with version control and revision tracking.

• Understanding of regulatory requirements for documentation (e.g., ISO standards).

Core Responsibilities

• Manage and maintain document control systems and databases.

• Ensure documents are accurate, up-to-date, and properly filed.

• Track document versions and maintain revision histories.

• Develop transmittals and distribute documents to relevant stakeholders in a timely manner.

• Administer the Standard Technical Practice library and perform basic document edits.

• Develop and maintain a Master Document Index for projects and facility record documents.

• Support audits and inspections by providing required documentation.

• Other administrative tasks as required.

Soft Skills

• Excellent attention to detail and organizational skills.

• Ability to handle confidential information with discretion.

• Strong communication and interpersonal skills.

• Capable of multitasking and working under tight deadlines.

• Proactive approach to problem-solving and process improvement.

Security & Compliance

• Implement policies and administer access control to the electronic document management system.

• Must enforce security protocols for document access, storage, and disposal.